Employment Opportunities / Job Postings

DEPARTMENT: Advancement

Classification (FLSA): Nonexempt, Hourly

REPORTS TO: Vice President for Advancement (VPA)

GENERAL DESCRIPTION: The Administrative and Campaign Specialist supports campaign and fundraising success by providing administrative, organizational, and campaign support to the VPA, Executive Director of Donor Relations (EDDR), and on occasion other Donor Relations Officers or Advancement Directors, under the direction of the VPA.

CHIEF DUTIES AND RESPONSIBILITIES:

Administrative and General Support for the EDDR

• • Prepare materials for visits or other events
  • Prepare mailings to donors and others
  • Coordinate and manage Advancement’s participation at galas or similar events
  • Assist with scheduling and coordinating events or other meetings
  • Assist in preparing and editing donor correspondence and reports
  • Assist in organizing annual assessments, planning and management efforts
  • Other duties as discussed and assigned

Administrative and General Support for the VPA

• • Manage, edit, and handle appropriate correspondence and drafting for the VPA
  • Serve as the point of contact for all Advancement Team requests for reviews or approvals by the VPA
  • Coordinate projects as assigned by the VPA
  • Assist in preparing reports as assigned by the VPA
  • Assist the VPA in organizing annual assessments, planning, and management efforts
  • Assist in preparing and monitoring budget and expense reports
  • Manage the annual state charitable solicitation registration process
  • Coordinate on-and off-campus retreats, meetings, and social gatherings for the Advancement Office
  • Assist with Summer Consortium, Christmas at Christendom, and other events as needed
  • Maintain hard and electronic files for the VPA
  • Purchase office supplies and resources for the Advancement Team
  • Assist in managing the VPA’s appointments and calendar
  • Assist in managing the VPA’s e-mail
  • Other duties as discussed and assigned

Other Support as time allows

• • Assist with responding to donor communications
  • Assist with responding to Principles inquiries
  • Assist the Executive Director of Engagement with administrative tasks
  • Assist Donor Relations Officers with administrative tasks

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• A deep desire to support the mission of Christendom College
• Ability to be an excellent member of a team and to build strong working relationships
• Excellent follow through
• Excellent oral and written communication skills
• Excellent organizational, interpersonal, and administrative skill
• The ability to handle information with complete confidentiality
• The ability to plan, prioritize, organize, and carry out multiple projects concurrently
• Proficiency in Microsoft Word and Excel
• A college degree with at least two years of experience in administrative support or related work

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds.
• Must be able to make quick decisions.
• Must be calm in stressful situations.

DEPARTMENT: Advancement

Classification (FLSA): Exempt, Salaried

REPORTS TO: Vice President for Advancement (VPA)

GENERAL DESCRIPTION: The Advancement Services and Analytics Manager builds systems and procedures to ensure the availability of clear, precise, and actionable data to support all Advancement functions and provides key data insights and analysis to drive decision-making and accelerate progress.

SUPERVISORY RESPONSIBILITIES: Option to manage the Advancement Services Team and serve as a contributing member of the Advancement Strategy Team if sufficient experience and capability.

CHIEF DUTIES AND RESPONSIBILITIES:

• Data Reporting and Analytics
  • Oversee the creation of reports and dashboards that provide a clear picture of progress towards goals for the Advancement Office.
  • Conceptualize new reports to assist the Vice President of Advancement in meeting and tracking progress to objectives.
  • Translate raw data into reports for the Board of Directors.
  • Support innovation and progress on key projects through the creation of data analysis and forecasts.
  • Work with office management to create and maintain regularly updated reports on office key performance indicators to allow for the tracking of progress and real-time assessment of problem areas.
  • Assist in data extra and export functions, including mailing and other lists, as needed.
• Data Governance and Effective Integration and Utilization of Data
  • Leverage the abilities of current data resources while researching and pursuing new platforms with the goal of furthering the missions of the Advancement Office and the College as a whole.
  • Integrating of Raiser’s Edge and other Advancement-related systems.
  • Establishing and maintaining standards for data formatting, entry and maintenance to ensure that all primary data systems used by Advancement contain information that is current, accurate, accessible, and actionable.
  • Set up and overseeing systems for monthly auditing of and reconciling of data with other offices.
  • Maintain efficient procedures and protocols and parameters for the office’s use of data to ensure that all data is accurate, easily retrievable, and of value to office operations and goals.
  • Oversee the use and security of all systems used for advancement activities, including the alumni portal, e-mail marketing tools, online donation tools, and other office systems.
  • Working with external vendors to manage mailing lists, data transfers, and to ensure the data integrity of joint initiatives.
  • Oversee the creation and maintenance of formal documentation of Advancement operating/gift acceptance policies and procedures.
• Leadership (Optional depending on experience and ability)
  • Coach, mentor, and support the members of the Advancement Services to maximize their abilities, promote their well-being and job satisfaction, and ensure that they are making the highest possible contribution to the team in their designated role.
  • Oversee the process to assist each team member in creating and achieving clear, measurable, and actionable goals that fulfill their key results areas and best contribute to the team’s success.
  • Using independent judgment and discretion, plan; budget resources; formulates policy; develop procedures and provide direction in the daily operations.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Experience in the use of Raiser’s Edge NXT or similar non-profit databases is preferred.
• Experience writing reports and data analysis.
• Strong knowledge of Excel, SQL, and Python is preferred.
• A deep desire to support the mission of Christendom College
• Ability to be an excellent member of a team and to build strong working relationships
• A college degree.
• At least three years of experience in general office management or database management is preferred
• Excellent follow through
• Excellent oral and written communication skills
• Excellent organizational, interpersonal, and administrative skills
• The ability to handle information with complete confidentiality
• The ability to plan, prioritize. organize, and carry out multiple projects concurrently
• Proficiency in Microsoft Word

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds.
• Must be able to make quick decisions.
• Must be calm in stressful situations.

To apply, please click here.

_________________________

TITLE: Director of Gift Planning

DEPARTMENT: Advancement

Classification (FLSA): Exempt, Salary*

REPORTS TO: VP of Advancement

GENERAL DESCRIPTION: The Director of Gift Planning promotes and cultivates planned gifts from the highest qualified Christendom College (CC) benefactors while managing the Office of Gift Planning.

SUPERVISORY RESPONSIBILITIES:

• Oversees the work of the Gift Planning Coordinator.

CHIEF DUTIES AND RESPONSIBILITIES:

• Gift Planning Qualification
  • Collaborate with research team to rank qualified PG prospects on continual basis to maintain prioritized ‘supply’ of highest value candidates.
  • Discover and cultivate highest value PG segments by personally responding to self-identified prospects and by proactively seeking appointments with highly rated prospects.
  • Enter timely and thorough contact reports following discovery interviews that include decisions on prospect status and proposal information, to ensure effective identification and follow-up cultivation of new prospects.
• Gift Planning Relationship Development
  • Move highly rated individual PG prospects to plan and to document specific gifts in favor of Christendom through bequests, life insurance policies, annuities, trusts, and other planned gifts.
  • Steward existing donors who indicate or otherwise document planned gifts (including but not limited to gifts in a will/trust, life income plans, IRA/Life Insurance/Brokerage and Savings Account beneficiary designations) to keep them in the CC fold, to refer prospects and to increase giving levels.
  • Enter timely and thorough contact reports following meetings or actions that include prospect and proposal updates.
  • Learn and perfect the use of a relationship development method, such as The Four Decisions.
• Gift Planning Program Management & Planning
  • Manage structure, policies & guidelines for the Office of Gift Planning (OGP).
  • Oversee the Gift Planning Coordinator’s management of the estate settlement process from notice to distribution.
  • Educate and train appropriate Christendom staff, faculty, and volunteers to be capable of identifying PG leads and achieving OGP goals while also keeping them up-to-date on all legal developments affecting planned giving.
  • Manage a marketing program to promote Gift Planning through both existing communication channels used at Christendom and new communications channels to enable lead and referrals to self-identify themselves as qualified PG prospects.
  • Participate in Weekly Advancement Meetings to help stay fully engaged and integrated with the on-campus team and allow the celebration of successes, discussion of challenges and to encourage one another in our core values and financial goals.
  • Prepare key reports as a briefing to make the VP of Advancement aware of what is occurring in the field, to provide an opportunity for interaction and peer to peer advice and for strategizing on donor cultivation and stewardship.
  • Prepare for and participate in regular lead gift and major gift strategy meeting days.
  • Implement cost effective ways of completing required travel in order to maximize time spent with donors.
• Measures
  • Meetings – 100 to 130 per fiscal year.
  • Number of “new PG legacy society” members.
  • Dollars of documented PG disclosures/commitments.
  • Dollars of matured PG expectations and cash revenues.
  • Other Commitments – dollars raised YTD versus actual annual goal targets; includes the Annual Fund Cash & Pledges, Principles Cash & Pledges, Endowment Cash & Pledges, and timely & strategic campaigns as defined by CC leadership.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

To apply, please click here.