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Employment Opportunities / Job Postings

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Philanthropy Officer, Mid-West Region

DEPARTMENT: Advancement

CLASSIFICATION (FLSA): Exempt, Salary

REPORTS TO: Executive Director of Donor Relations

GENERAL DESCRIPTION: The Philanthropy Officer is a front-line ambassador for the Mid-West Region, a specialist at building enduring and ever-deepening interpersonal relationships with donors that empower them to fully engage in the mission of Christendom by making significant gifts of $10,000-$1,000,000 that fulfill their interests and passions. The Mid-West Region covers the north central states of Illinois, Indiana, Iowa, Michigan, Minnesota, Nebraska, North Dakota, Ohio, South Dakota, Wisconsin, plus other possible assigned regional states in the future, with the primary focus on city regions, and a particular concentration on the Chicago / Milwaukee corridor.

SUPERVISORY RESPONSIBILITIES:
– None

CHIEF DUTIES AND RESPONSIBILITIES:

  • Donor Qualification (40%)
    –Qualify a full caseload portfolio of 140 – 150 donors by meeting with major gift contacts assigned by research in order to assess their philanthropic inclination and ability to make a gift to Christendom.
  • Donor Cultivation (50%)
    –Create individual goals for each donor on the caseload based on the donor’s history of giving and the college’s knowledge of that donor’s potential, ensuring that each donor is asked at the right time, for the right amount, for the right purpose, and in the manner that best fulfills their desired impact.
    –Create a plan for each donor that will serve as a foundational communication and marketing plan for each person on the caseload. Faithfully and on a timely basis execute that plan so that individuals on the caseload are retained and upgraded.
    –Collaborate with Advancement Communications team and other college staff to secure appropriate project information to create solicitations to secure gifts, as well as to report back on how the donor’s giving is making a difference (stewardship).
  • Other Caseload Management Activities (10%)
    –Prepare timely and thorough contact reports following meetings that document the relationship and update key database information.
    –Prepare monthly updates that accurately reflect caseload activity and performance.
    –Prepare for and actively participate in weekly staff meetings, weekly coaching meetings, campaign lead gift meetings, and special strategy meetings in order to stay engaged with the on-campus team, collaborate with and draw from the talent of the whole team, celebrate successes, and live the Team’s core values.
    –Identify cost efficient and effective ways of completing required travel in order to maximize time spent with donors. Submit expenses in a timely and in the required manner.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • This position requires an individual who is an active, practicing Catholic who is committed to the Church’s mission on earth due to the nature and knowledge required to personally cultivate sincere relationships with assigned active and faithfully Catholic benefactors / donors.
  • This position requires: a passionate mission focus, a demonstration of a commitment to excellence, and striving to live the virtues of charity and humility with all you relate to both internally and externally.
  • Willingness to adhere to the Advancement Office core values:
    –Seeking Christ’s will in all
    –Giving of self to others
    –Importance of Family Life
  • Prior Experience: Minimum of 3 years fundraising (preferred) or sales experience in higher education or comparable industry.
  • Excellent verbal/written communication and organizational skills
  • Highly conscientious and able to plan, implement, and self-direct with limited support or guidance
  • Respect for the dignity of all you encounter, whether supporters, team members, or the waiter during dinner
  • A strong commitment to personal integrity and accountability
  • Enjoy meeting new people, learning what is important to them, and building lasting relationships
  • Education: BA degree; Newman Guide recommended colleges preferred
  • Current (related field) credentials or certification preferred.
  • Knowledge of Blackbaud’s NXT preferred

HOME OFFICE & TRAVEL:

  • This is primarily a work from home-office / the road position which requires average annual travel of up to 50%, requires some evenings / nights and occasional weekends for special events in order to meet the positions objectives.

LOCATION:

  • For efficiency and effectiveness, it is preferred (but not required) that the officer should live and work from a location within the North Mid-Western US region. Visits to the Front Royal campus will be required for events, collaboration, planning, and meetings quarterly.

 

APPLY HERE.

 


 

Library Assistant

Apply here.

TITLE: Library Assistant

DEPARTMENT: Library

Classification (FLSA):Non-exempt, Hourly

REPORTS TO: Library Director

GENERAL DESCRIPTION:Library Assistant shall assist in the day-to-day operations of the Library, primarily the management of student personnel. However, the Assistant will focus on the processing, searching and disposal of in-kind donations to the Library. Duties will include assisting with the management of the library’s scheduling and payroll management for the student workers and the on-site and online book sales. Library Assistant shall assist in the day-to-day operations of the Library and may be called upon to assist with the management of the Library building. Some night and weekend hours required.

SUPERVISORY RESPONSIBILITIES:

  • Scheduling and payroll management of Student Personnel:The Library Assistant will assist with the scheduling of student personnel using the Colleges Paycom payroll and LibStaffer systems, consulting with the Librarians and the Acquisitions Assistant.
  • In-Kind Donation Processing:Library Assistant will manage the receipt and initial processing of book donations, including searching all donations against current collections, comparing matches for possible replacement or addition, and consulting with librarians and faculty on items to be added. Statistics will be kept on donations received, processed and/or exchanged. Library Assistant will supervise student employees in pursuit of these activities.
  • Book Sale Management:The Library Assistant is responsible for the management of both on-site and online book sales of weeded materials and donated materials not deemed necessary for the collections of the Library. Statistics will be kept on all aspects of the book sales, and oversight of the process will include both the Library Director and the Associate Librarian. The Library Assistant will supervise student workers in pursuit of these activities.

OTHER NON-ESSENTIAL DUTIES:

  • Cataloging:Library Assistant may be called to assist in the copy cataloging process, under the direct supervision of the Cataloging Associate or the Director of the Library.
  • Library Building:The Library Assistant may be responsible for the Library building in the evenings, or other times when the Librarians are not present. All problems are to be recorded according to set procedures and reported as specified on related Library Building Report forms. The Library Assistant may be responsible for opening the Library in the evenings, supervising student employees, and maintaining a proper atmosphere for study.
  • Other Duties:The Assistant will perform other general duties as required and specified by the Library Director.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Bachelors level degree and, at least, two years prior library experience preferred.
  • Familiarity with computer hardware and software preferred.
  • Supervisory skills and organizational ability important

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

  • Must be able to lift up to 50 pounds.

Apply here.

 


Alumni Relations Assistant

DEPARTMENT: Advancement

Classification (FLSA): Non-Exempt, Hourly

REPORTS TO: Director of Alumni Relations

GENERAL DESCRIPTION:  Entering its 45th Anniversary Year and poised to unveil a brand-new chapel within in the next academic year, Christendom College is entering one of the most exciting moments in its relatively short institutional history. Alumni are a key component of the Christendom family, and we are looking for the right person to join our team at this crucial moment in time.

The Alumni Relations Assistant supports and advances the strategic goals of the Alumni Relations office.  Reporting to the Director of Alumni Relations, the Alumni Relations Assistant will be responsible for executing key alumni initiatives, maximizing alumni engagement through a variety of channels, and providing excellent customer service to all alumni and benefactors.

SUPERVISORY RESPONSIBILITIES:

  • Supervises key projects within larger social/spiritual/giving events like Homecoming, Retreats, and Senior Philanthropy Board.
  • Manages the day-to-day oversight/monitoring of the alumni social media platforms.
  • Oversees the daily management of the alumni portal (soon to become the Almabase alumni platform).

CHIEF DUTIES AND RESPONSIBILITIES:

  • Assist with alumni support activities, events planning and execution including the annual October Homecoming, the annual Alumni Lenten Retreat, the annual Giving Day event, the senior Philanthropy Board, and other alumni activities.
  • Help with the planning and implementation of alumni and donor stewardship including the unique Holy Hour card program, the annual Impact Report for tax letters, and Alumni and Donor Honor Rolls.
  • Engage successfully with all alumni, benefactors, and students in person as well as by postal mail, email, phone, and on social media.
  • Prepare communications to keep alumni informed of college news and collect updated info and news from alumni to update the alumni database.
  • Coordinate on behalf of the alumni office internal and external meetings, appointments, calendars, travel, and tours.
  • Oversee organization of alumni office, alumni storage area, and alumni gift shop by maintaining inventory, increasing merchandise variety, and overseeing the sales of items to internal and external guests.
  • Enter data accurately in the donor database, alumni platform, on social media and various spreadsheets and online forms.
  • Assist with the promotion, collection, and preparation of the Classmates Updates section within the Instaurare magazine.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

  • Must be able to lift up to fifty pounds.
  • Must be able to make quick decisions.
  • Must be calm in stressful situations.
  • Must be able to multitask and prioritize tasks.
  • Must work well independently as well as part of a team.
  • Must be flexible and work occasional evenings and weekends
  • Must be able to handle prolonged periods of sitting at a desk and working on a computer

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Desire to help build up the alumni community by supporting the mission of the college
  • Reliable, dependable, trustworthy, flexible
  • Great attention to detail
  • Ability to plan, prioritize, organize, and conduct multiple projects concurrently
  • Excellent oral, written, and interpersonal skills
  • Ability to maintain confidentiality
  • Cheerful demeanor/sense of humor
  • Ability to conduct tasks while always looking for ways to improve processes
  • Eager to embrace current and new projects with a can-do attitude
  • Basic Microsoft Office (Word, Excel, PowerPoint) experience required
  • Knowledge of social media platforms (Facebook, Instagram and others as needed) and InDesign graphics a plus
  • Ability to learn WordPress (alumni portal), Almabase (alumni platform), Raisers Edge NXT and Give Campus (fundraising platforms)
  • Willingness to assist other members of the Advancement Team for large, time-sensitive projects/events
  • A college degree with at least one year of experience in administrative support and/or events planning experience
  • The College prefers that this position be held by an individual who is an active, practicing Catholic who is committed to the Church’s mission on earth

Apply here. 

 


 

Advancement Services Assistant

Christendom College is seeking an Advancement Services Assistant, whose strengths are in attention to detail, conscientiousness, and commitment to service. An ideal candidate for this position will be professional with a commitment to accurate work, will desire excellence in carrying out their responsibilities, and will be looking to expand their knowledge and professional experience in data systems and management.  To apply, please go to the link below and register an account with our Applicant Tracking System. We offer a very competitive benefits package (to include a 403b program, health insurance, paid time off, HSA, and more!), and the compensation is to be commensurate with experience and qualifications.

Apply Here.

JOB DESCRIPTION

TITLE: Advancement Services Assistant

DEPARTMENT: Advancement

Classification (FLSA): Non-exempt

REPORTS TO: Director of Advancement Services

GENERAL DESCRIPTION: By enabling Christendom’s benefactors to exceed their meaningful philanthropic goals, the college’s Advancement Team makes possible our vibrant community, faith-life, and challenging academics. The Advancement Services Assistant supports the operations of the Advancement Office, ensuring that donors’ gifts are correctly processed, that donors are thanked in a timely and appropriate manner, and that donor records are properly maintained. In addition, as new systems are adopted by the Office, the Advancement Services Assistant will gain proficiency in their use, possibly holding the direct responsibility to manage said systems.

SUPERVISORY RESPONSIBILITIES:

  • Occasional supervision of student employees

CHIEF DUTIES AND RESPONSIBILITIES:

  • Creates Constituent records in the Raisers Edge database for new donors
  • Assists the Gift Processing & Ack. Coordinator in entering gifts and assigning Thank You Actions to Philanthropy Officers and student employees
  • Assists the Director of Advancement Services in providing data for automated Thank You processes
  • Performs tasks in the Raisers Edge database such a generating mailing lists and running processes using pre-built queries
  • The Assistant will also commit to significant training and skill growth to enable increased contributions to the office. The Assistant will learn database skills and management and, depending on aptitude and desire, will develop skills and assist in one or more of the following areas: data analysis, process development, data integrity, data reporting, and the development of information systems

OTHER NON-ESSENTIAL DUTIES:

  • Assist with other Advancement events and activities as needed

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Excellent attention to detail
  • Desire to learn and grow in technical and professional experience
  • An aptitude for or interest in data systems and processes
  • Ability to handle information with complete confidentiality
  • Deep desire to support the mission of Christendom College
  • Ability to be an excellent team member and to build strong working relationships
  • Reliable, dependable, trustworthy, flexible
  • Excellent organizational, interpersonal, and administrative skills
  • Proficiency in Microsoft Outlook, Word, and Excel
  • Preferred experience working with data-entry and/or database systems
  • A Bachelors Degree
  • The College prefers that this position be held by an individual who is an active, practicing Catholic who is committed to the Church’s mission on earth.

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to make quick decisions.
  • Must be calm in stressful situations.

Apply here.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

 


 

A/V Tech Manager

Christendom College is looking for a motivated Audio/Video Tech Manager, whose skills combine the imaginative use of technology to solve A/V and IT challenges, along with the ability to communicate well with constituents who rely on what Tech Services delivers.  The ideal candidate will appreciate the way modern technology serves Christendom’s distinct mission, have a patient and professional demeanor, be a great team-player, and can be counted on to take ownership of the tasks and responsibilities as laid out in the job description below.  To apply, please go to the this link and register an account with our Applicant Tracking System. We offer a very competitive benefits package (to include a 403b retirement program, health insurance, paid time off, HSA, and more!), and the compensation is to be commensurate with experience and qualifications.

JOB DESCRIPTION

TITLE: A/V Tech Manager

DEPARTMENT: Technology Services

Classification (FLSA): Exempt, Salary*

REPORTS TO: Chief Technology Officer

GENERAL DESCRIPTION: The Audio/Visual Tech Manager (AVTM) coordinates and manages the following duties: providing a/v setups for major campus events as requested by academic and administrative department heads; providing technical support for faculty, staff and administration as needed; properly maintaining College A/V and other tech gear; providing general IT tech support to the campus community as a member of the Technology Services staff.

SUPERVISORY RESPONSIBILITIES:

The AVTM manages student employees (assigned to A/V Tech duties) during each of the academic semesters and summer break. The AVTM is responsible for recruiting, hiring, and training student workers, as well as creating and managing their work schedules.

CHIEF DUTIES AND RESPONSIBILITIES:

  1. Maintain College A/V equipment, including regular inventory, cleaning and repair of sensitive equipment.
  2. Maintain all permanently installed A/V equipment, including Sound systems, radio stations, Carillon Tower, etc.
  3. Provide, maintain and support portable A/V items (Projectors, Screens, TVs, etc.) for use by Academic and Administrative personnel.
  4. Provide A/V and related gear to personnel for the performance of College work tasks.
  5. Record Major Guest Lecturers, Summer Institute Lecturers and Special Conference Lecturers for archival, academic & marketing purposes.
  6. Curate and make available other recorded assets for use by various departments as requested.
  7. Manage and train student employees assigned to the Tech Services department for A/V duties.
  8. Engage in ongoing Professional Development for Tech Services purposes.
  9. Assists in the preparation of the Annual Budget for departmental and related programs.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

The successful candidate for the AVTM position will:

  1. Demonstrate understanding of the use and maintenance needs of Audio/Visual and other Tech equipment, including practical knowledge of audio and video production and duplication, live A/V applications, etc.
  2. Demonstrate computer technology skills (Windows, Mac, iOS, Android) especially as they relate to conveying audio/video material to and from campus constituents.
  3. Have superior Customer Service skills, demonstrating abilities in actively listening to, assessing, and addressing the A/V and other Tech needs of campus constituents.
  4. Demonstrate the ability to understand written materials of a technical nature.

Display proficiency in identifying complex A/V and other Tech problems and reviewing related information to develop and evaluate options and implement appropriate solutions.

PHYSICAL / MENTAL / EMOTIONAL REQUIREMENTS:

  1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
  2. Work may involve occasional transport and setup of heavy objects (up to ~45lbs.).
  3. Must be able to work flexible hours, including occasional evenings and weekends, and be able to respond to off-hour requests from faculty and staff at short notice.

Apply here.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time for the needs of the College, but a discussion between the employee and supervisor will take place prior to the change.

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